The organising information process prepares the data for use by other information processes. 

• It does this by structuring and representing the data in a form suited to the needs of the subsequent information process.
• We discussed the meaning of structuring and representing as it applies to the organising process earlier; it may be worthwhile reviewing that section. 

• The organising process does not alter the actual data, rather it modifies the way it is structured and represented; the data itself is still the same. 
• For example, when text is entered into a word processor it is organised by structuring it into a string of individual characters where each character is represented using a binary code (commonly an extension of the ASCII system).
• The data is still the same characters, words, sentences and paragraphs that the user entered; it has just been organised into a suitable form for the word processor.

• This is particularly the case in regard to collecting, displaying, storing and retrieving, and transmitting and receiving. 
• During and after collecting data must be organised to modify its format to suit the requirements of subsequent information processes. 
• During and prior to displaying information it must be organised into a form that can be used and understood by the display device. When storing data it is first organised into a format suitable for storage and subsequent retrieval.
• Transmitting involves the reorganisation of data to conform to the rules required for communication; receiving data involves reversing this organisation process. 
• The ability to analyse and process data efficiently depends on the way the data is organised. 
• For example, when a page of text is scanned each character is part of an image. 
• This method of organising text is inappropriate if you wish to subsequently edit the text itself. 
• The scanned image of the page of text needs to be reorganised into individual characters in preparation for editing. 
• In this example optical character recognition (OCR) software could be used to organise the image into a series of characters that can be used by a word processor. 
• The selection of software that is able to organise data appropriately is critical to the success of all computer-based information systems. 
• If the data is organised appropriately then vital analysing and processing tasks can be completed more efficiently